Email archiving, built for scale and compliance
Automatically archive emails via secure inbound addresses or direct transfer, enforce retention policies, and access any message in seconds.
Features compliance & service teams will love
Seamless email capture
Archive emails as they are sent. Every message is captured, indexed, and stored without disrupting your workflows.
Powerful search & retrieval
Find any message in seconds, using recipient, date, your internal reference, or custom tags and preview content in a snap.
Flexible retention policies
Configure retention rules, per message type and category, that align with your business, legal, and regulatory requirements.
Built for speed & scale
Our infrastructure is designed to handle high-volume message ingestion while keeping storage efficient.
Compliance ready by design
Meet regulatory requirements and internal policies with confidence. Every email is securely stored, auditable, and protected against tampering or being deleted.
Full audit visibility
Track every action - from message ingestion to access and export - with detailed, immutable logs.
Preserve critical data
Place legal holds on specific messages or datasets to prevent deletion during investigations or audits.
Enterprise-grade protection
All data is encrypted in transit and at rest, ensuring your communications remain secure at every stage.
Policy-driven data lifecycle
Automatically enforce category specific retention policies across your archive with no manual intervention.
Archive emails with business context
Faster message retrieval, more intuitive search, aligned with how your business operates. ID’s, categories, tags – however you wish.
Our Managed Category feature enables you to set different retention policies for different categories of mail – short durations for marketing mails, longer for transactional and commercial.
Our Managed Category feature enables your admin or compliance officer to control which user type can see or perform actions on which message type.
Built for reliability, transparency, and control
From fast-growing companies to compliance-driven enterprises, organizations rely on our platform to safeguard their email communications and meet regulatory requirements.
Cost-efficient storage
Optimize storage costs with intelligent lifecycle management across active and long-term archive tiers.
Complete visibility
Know exactly what’s archived, when it was stored, and who accessed it.
Minimal Integration
Start archiving in minutes with simple email-based integration route - no complex development required.
Find answers to all questions below
How does email archiving work?
Emails are archived by sending a copy to your secure archive address. This can be done via BCC or integrations. Each message is captured, stored in its original format, and indexed for fast search and retrieval.
Will this affect our existing email workflows?
No. Archiving works alongside your existing systems. You simply add an archive address to your emails or integrate via API or S3, without changing how your team sends or receives messages.
Can we search and retrieve emails easily?
Yes. You can search archived emails by recipient, date, subject, custom reference IDs, or tags. Results are returned quickly, even across large datasets.
How long are emails stored?
You control your retention policies. Emails can be stored for a defined period (e.g. 1 year, 7 years) or indefinitely, depending on your business and compliance requirements.
Can we place emails on legal hold?
Yes. You can apply legal holds to prevent specific messages or datasets from being deleted, ensuring compliance during audits, investigations, or disputes.
Is our data secure?
All data is encrypted in transit and at rest. Access is controlled through role-based permissions via enterprise SSO integrations, and all actions are logged to provide full audit visibility.
Where is our data stored?
Your data is securely stored in cloud infrastructure designed for high durability and availability. You can select or confirm your data region based on your compliance requirements.
How does pricing work?
Pricing is based on usage, including the number of messages archived and the storage used. This ensures you only pay for what you need, with predictable scaling as your archive grows.
Does this replace our email provider?
No. This platform complements your existing email system by securely archiving messages. It does not replace your email service provider.
Enterprise email archiving, simplified
Capture every message, enforce retention policies, and retrieve emails instantly – all from a platform built for scale.
Searchable communication history – Policy-driven retention – Built for scale
CampaignVault is a trading name of Message Archive Systems B.V. KvK: 42085821 | VAT: NL869642844B01. © 2026